Job Overview

Title: Executive Assistant

Skills: Executive Assistant

Date Posted: 02/10/2019

Location: Chicago (NW Suburbs), IL

Employment Type: Part-Time (approx. 30 hours per week)

Pay Rate: $25/hr-$30/hr (DoE)

Travel Required: No

Telecommute: Yes

Position Description:

  • SpearMC is an Oracle Platinum Partner specializing in Oracle ERP Applications, Technology, Managed Services and Training.  We are a fast-growing organization looking to add an Executive Assistant to our regional team based in Chicago Northwest suburbs.
  • This part-time position, reporting to senior leadership, shall provide administrative and operational support.  This role requires at least five years’ experience working in a professional services organization. This is a work from home position that will require a flexible work schedule to provide support across multiple domestic time zones.

Administrative Support:

  • Assist with recruiting by formatting resumes and scheduling interviews;
  • Coordinate all background checks for new hires
  • Lead new hire orientation to ensure all new employees/sub-contractors receive the necessary information to be successful in their roles
  • Assist with client/partner agreements and addendums; follow up on signatures
  • Respond to reference checks and verifications of employment
  • Assist with correspondence, PowerPoint presentations and Excel spreadsheets as needed;
  • Coordinate work with third-party suppliers to address support needs and issues on behalf of Management;
  • Monitor calls and website inquiries, redirect to appropriate management or staff. Develop/update internal operations documents as needed;
  • Complete necessary paperwork to register Corporation in new States as necessary;
  • Work with our insurance providers on requesting Certificates of Insurance, and negotiate the purchase of corporate insurance policies and process renewals timely based on current client needs

Sales Support:

  • Proactively support business development efforts resulting in commissions payable in addition to hourly rate;
  • Maintain company credentials on various vendor management sites and manage staffing contracts;
  • Update marketing materials/event announcements and distribute;
  • Assist the sales staff with printing of sales literature and related materials;

Key Competencies:

  • High customer service orientation – highly responsive, strong interpersonal and communication skills, wants to deliver great results at all times;
  • Sweats the small stuff – strong attention to detail and accuracy, particularly when under pressure;
  • Dedicated to the work we do – committed to making consultants and clients successful;
  • Proactive – looking ahead at what needs to be done on all dimensions; creates own to do list;
  • Organized – excellent at time and project management, has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner;
  • Relationship-oriented – extremely people focused and the ability to develop effective working relationships with consultants, clients, and the wider team;
  • Good judgment – highly professional and diplomatic (dealing with consultants who can be very demanding at times can be a challenge, but a challenge you’re up to), knows when to ask for help or advice; is perceptive and practical;
  • Trustworthy – discreet (you will be privy to confidential information);
  • Flexible – must be able to perform successfully in a fast-paced environment; doesn’t get frustrated by priorities changing; open to feedback;
  • Team player – proactively seeks opportunities to help others, will go above and beyond in order to get the job done;
  • Committed to improving the status quo –willing to ask questions, people who will say what’s on their minds and are willing to make a suggestion, even if it is turned down;
  • Strong intellectual curiosity – a creative thinker, interested in the big picture;
  • Self-motivated – a “can-do” attitude with an entrepreneurial spirit and a desire to take on an increasing level of responsibility;
  • Tech Savvy – expert skill set in MS Office (Word, PowerPoint, Excel, Outlook), Adobe.


Hourly Pay Rate:  $25 – $30 (approximately 30 hours per week). Work-from-Home position with occasional meetings in Barrington offices.  PTO and Bonus is negotiable.


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